How do I automate the monthly close in QuickBooks Online?
By Fidelis Solutions · Published June 10, 2026
You automate the monthly close in QuickBooks Online by automating the repetitive steps — pulling statements, categorizing transactions, prepping the reconciliation, and drafting entries — while a licensed professional still approves everything before it posts. Full automation without review is not the goal; assisted automation with human sign-off is.
Fidelis Ledger — For Professionals runs the monthly cycle this way:
- Collect. The per-client document vault tracks which bank, credit-card, loan, and payroll statements have arrived for the period and which are outstanding.
- Categorize. The platform classifies each transaction using per-client rules, with a large-language-model fallback for uncoded items, and builds a review queue.
- Review. Your reviewer approves, reclassifies, or flags each entry. Nothing posts without sign-off.
- Post and reconcile. Approved items post as native QuickBooks Purchase and Deposit transactions that match the bank feed, and the platform produces a reconciliation record and report.
- Deliver. A white-label monthly package — profit and loss, balance sheet, reconciliation, plus CFO analytics and a tax-liability projection — goes to the client under your firm's name.
QuickBooks Online stays the system of record throughout. For the reconciliation detail, see how the engine handles monthly bank reconciliation in QuickBooks Online. For the document loop, see how to collect client statements every month.
To see the full monthly workflow on a real file, book a monthly-close demo with Fidelis Solutions.